Executive Assistant Senior Administrator

  • Job Reference: 473417279-2
  • Date Posted: 15 January 2022
  • Recruiter: Arlington Recruitment Limited
  • Location: London
  • Salary: £40,000 to £45,000
  • Sector: Administration
  • Job Type: Permanent

Job Description

* Executive Assistant Senior Administrator

£40,000 TO £45,000
Reports to The Group Company Secretary
'Dotted line' report to the Executive Team consisting of an Executive Director (London), CEO and CFO (based in South Africa),COO (based in the US),Chief Commercial Officer and Sustainability Manager (based in the Leeds/Hull) and an Investor Relations and Communications Executive (to be based in London).
Primarily in London but hybrid work model is possible and possibly travelling to the Leeds office for a few days a month, if necessary.
We will try and accommodate the candidate with a specific working model which suits their personal needs by providing as much flexibility as possible.
Primary Objectives:

* Relieve the Executives of as much day-to-day administration as is possible so as to enable them to focus on their core functions.
* Provide office manager services for the London (4 people) and Leeds offices (6 people - this number will grow as the company grows);
* Provide virtual assistant services for the CEO, CFO and COO, including;
* Making travel and meeting arrangements for the Executive Team and manage hotel and travel related service provider contracts.
* Be an assistant to the company secretary and assist with board and committee meeting documentation packs and maintain the various minute books and contracts register.
* Assist the Executives with preparing power point presentations and other company profile material.
* Assist the IR & Communications Executive with social media and website updates.

Key Responsibilities:

* Provide day to day office management services (order office supplies, liaison with landlords etc.) for the London and Leeds offices;
* Provide virtual assistant services (booking meetings, managing diaries, completion of expense claims etc.) for the Executive Team members who are not in London, mainly the South African based CEO and CFO and the US based COO;
* Make all travel and accommodation arrangements and manage contracts with travel and accommodation service providers;
* Assist the IR & Com Executive with investor presentations and social media and website communications, maintaining social and digital marketing channels and assisting with investor roadshows and results presentations ;
* Be an assistant to the Company Secretary, compiling board and committee meeting documentation and maintaining the Group's contracts register and other related registers.