Legal Administrator

  • Job Reference: 473204232-2
  • Date Posted: 14 January 2022
  • Recruiter: Antony James Recruitment Ltd
  • Location: London
  • Salary: £20,000 to £22,000
  • Sector: Administration
  • Job Type: Permanent

Job Description

An exciting opportunity for a methodical, organised and efficient administration support person to join a great law firm in West London!

Key Responsibilities

  • Assisting the entire group with the efficient photocopying, binding, faxing, printing, scanning, filing and document management of correspondence, plans, deeds and documents on both contentious and non-contentious matters.
  • File opening procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
  • File closing procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms including maintaining a list of files sent to storage and sent away.
  • Filing time sheets, incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system.
  • Assisting with file checking and organising in preparation for quality audits.
  • Ad hoc data input as and when required (CRM and PMS)
  • Preparing outgoing mail and enclosures for dispatch
  • Checking lengthy documentation and proofreading as required
  • Assisting with other general administrative duties as directed

Person Specification

Qualifications

  • Ideally educated to a minimum GCE O level / GCSE standard (or equivalent) with a grade A - C in English Language and Maths
  • We would welcome applicants who hold a relevant secretarial / administrative qualification e.g. City and Guilds, Pitman, NVQs (or equivalent)
  • We would also consider applications from graduates, although, a degree is not essential.

Skills and Experience

  • Excellent organisational skills with the ability to use own initiative and work with limited supervision and able to work to deadlines whilst maintaining the highest quality standards and attention to detail.
  • Experience of working in a data entry, archiving, office support of document management function preferred.
  • Strong oral and written communication skills.
  • Strong numeracy skills.
  • Strong proof-reading skills
  • Advanced working knowledge of Microsoft applications including Outlook, Word, Excel and PowerPoint.
  • Reliable, adaptable and flexible: able to embrace change. Is responsive to different ways of working and learns new tasks quickly. Prepared to undertake all tasks as required by the role with a positive "can do" attitude.
  • Ability to demonstrate a commercial awareness and professionalism always and ability to keep calm under pressure.
  • An excellent work ethic and commitment to a career in professional services
  • Able to demonstrate confidentiality and personal integrity in all aspects of work.
  • Able to work collaboratively with others to achieve a task and to build and sustain good working relationships but equally able to work effectively alone.
  • Knowledge and genuine interest in Property / Real Estate law, and experience of working within a similar Commercial Real Estate team (desirable)

If you are looking to kick start your career within a great legal firm apply today or get in touch to find out more.