Project Administrator

  • Job Reference: 431398312-2
  • Date Posted: 26 November 2021
  • Recruiter: Domis Construction
  • Location: Manchester, Lancashire
  • Salary: £20,000 to £23,000
  • Sector: Administration
  • Job Type: Permanent

Job Description

Domis Construction have an exciting opportunity Project Administrator to join the team.

Location: Manchester

Salary: £20,000 - £23,000 per annum depending on experience

Hours of work: 41 hours per week. Monday - Thursday 8am - 17:00pm, Friday: 8am - 3:30pm, with a 30-minute lunch break.

Job Type: Permanent

Project Administrator - The Role:

The Project Administrator will be responsible for the efficient functioning of the site office on a day-to-day basis through a range of administrative and financial tasks.

Project Administrator - Key Responsibilities:

- To supervise the professional greeting of clients and visitors to site, to the highest standards

- Keeping the site office in a clean and tidy manner

- Supporting Managers and Site Staff

- Organising meetings, diary management of meeting rooms.

- Hospitality - managing refreshments for meetings

- General clerical duties including typing, photocopying, printing, filing, binding documents, managing databases, minute taking etc

- Acting as a first point of contact: dealing with correspondence and incoming phone calls

- Administration of post

- Prepare Induction Room and set up with associated materials for Site Induction, Site pass creation, control of building entry systems

- Ensure that site paperwork is being captured correctly and being filtered through to all those necessary e.g obtaining CSCS cards, training records, new starter forms, copy of passport from the skilled workforce and sending the paperwork to the HR department

- Facilities management/general housekeeping including monitoring and ordering of office supplies e.g. tea/coffee, cleaning products etc through Sage 200

- Monitoring and Ordering of Resources: Stationary, including ink for printers

- Monitoring working order of office equipment such as printer plotter and reporting when issue arises

- Ordering PPE for operatives through Sage 200

- Manage and logging out of visitor PPE including jackets/hats/boots

- Drawing management

- Copying and printing of large batches of drawings

- Maintain document control processes

- Delivery scheduling and management

- Inputting GRN's received from Gateman/Storeman onto Sage 200

- Checking weekly disputed invoice file produced from Accounts Department to ensure all GRN's have been received

- Liaising with staff, suppliers and clients

- Assisting QS's with collating information for timesheets for weekly paid employees when required

- Managing system for apartment keys including windows and door sets etc

- Implementing and maintaining office procedures/office administrative systems, whilst implementing new best practices to ensure a seamless delivery of Front of House Services

- Using a range of software packages including the following:

Fieldview:

- Calibrating drawings to specific locations on the project • Creating and maintaining project specific packages

- Weekly issuing of dashboards, monitoring site progress and usage

- Invite new users to Fieldview

Viewpoint:

- Quality check of all drawings and push through to design review if all required items are completed - Upload information into Viewpoint- weekly/monthly purge of onsite files and information to be stored electronically

- Invite new users to Viewpoint

Msite:

- Create new user records

- Log Incidents

- Set up access

Mondays.com:

- General usage - administration & updates

Project Administrator - You:

- Able to work on their own initiative, and competent in prioritising workloads

- Reliable

- Always maintain a professional approach - in particular when dealing with external parties

- Self-motivated and trustworthy

Solution focused thinking - 'Positive Can Do Attitude'

- Experience as an office administrator, office assistant or relevant role is essential

- Previous experience of working in a construction site office would be a huge advantage

- Proficient use of Microsoft Office e.g. Microsoft Word, Excel, Outlook Email

- Strong communication and relationship-building skills

- Previous experience in Viewpoint for Projects (formerly 4P) & Fieldview (formerly priority 1) is desirable

- Previous experience of Sage 200 is desirable

- Excellent organisational skills

- Excellent written and verbal communication skills.

- Display high standards of service and presentation.

- Accuracy and great attention to detail

Project Administrator - Benefits:

- 6% employer pension contribution

- 28 days annual leave plus bank holidays

- Personal health insurance

- Bonus scheme

To submit your CV for this exciting Project Administrator opportunity, please press 'Apply' now.